Admissions and operations disagree
Each team maintains a different view of holds, pending arrivals, planned discharges and open rooms.
The capacity-visibility problem
Know what is open, what is changing and what happens next.
BedFlow replaces whiteboards, texts and competing spreadsheets with one accountable operating history of capacity and placement.
THE OPERATIONAL TRUTH
A bed is not truly available because a spreadsheet cell is empty. Program, room, compatibility, arrival, discharge and licensed-capacity context all matter.
WHAT THIS LOOKS LIKE IN PRACTICE
The symptoms are familiar. The underlying workflow is fixable.
Promotion Metrics makes the gaps visible, gives the next step an owner and preserves the context as work moves across departments.
Projected census is missing
The board shows current occupancy without displaying the admissions and discharges already forming the next week.
Room decisions lack history
Moves, holds and reversals happen through messages without a reviewable reason and timeline.
Capacity is disconnected from staffing
Expected occupancy changes do not reach the people planning role coverage and overtime.
THE CONNECTED APPROACH
Treat capacity as a live operational forecast.
BedFlow combines current assignments with pending admissions, expected discharge date and time, holds, moves and approved room rules. Connected products can use that forecast without recreating it.
Model the facility
Represent buildings, programs, units, rooms, beds, levels of care and licensed capacity.
Track the present
See occupied, open, held, pending and unavailable capacity with accountable status history.
Project the future
Combine expected arrivals and discharges into 7-, 14- and 30-day census views.
Coordinate downstream
Share authorized capacity changes with admissions, staffing, travel, revenue and discharge workflows.
WHAT CHANGES
Less chasing. Earlier action. A more accountable operation.
↗One reliable capacity view
↗Faster placement decisions
↗Forward-looking census planning
↗Connected staffing and revenue forecasts
CONNECTED PRODUCTS
Focused tools working from the same operating context.
Use the products you need now. Add more without rebuilding identities, permissions or the patient journey.
Explore all 22 products →Census and capacity
BedFlow
Bed availability, room assignments, pending admissions, census, moves, discharges and projected census in one live operating view.
Explore BedFlow →Admissions readinessAdmitFlow
Admission alerts, arrival coordination, pre-admission checklists, facility approvals and operational handoffs.
Explore AdmitFlow →Census-driven workforce planningStaffFlow
Purpose-built behavioral-health staffing, scheduling, credentials, ratios, coverage rules, overtime and labor forecasting.
Explore StaffFlow →Client travel coordinationFlightFlow
Admission and discharge travel across flights, trains, vehicles and medical transport, including live aviation tracking.
Explore FlightFlow →Forecasting and scenariosRevenueFlow
Expected reimbursement, collections forecasts, payer modeling, census projections and scenario planning.
Explore RevenueFlow →Executive intelligenceInsightFlow
Custom reports, dashboards, operational analytics and cross-product business intelligence for decision-makers.
Explore InsightFlow →COMMON QUESTIONS
Straight answers before another sales call.
Does BedFlow replace the EMR census?
Not necessarily. It can operate as the operational bed and capacity layer while approved integrations exchange relevant information with the clinical record.
Can it manage room compatibility?
Yes. Configured room, program, gender, hold and placement rules can support staff decisions while authorized people remain accountable for placement.
Can a travel change update arrival time?
Yes. FlightFlow can share authorized itinerary changes with AdmitFlow and BedFlow through the common client identity.
Take control before the next surprise
Find where the operation is coming apart.
Map the gaps across inquiries, admissions, census, staffing, authorization, outcomes, revenue and compliance.
Request a workflow review →